1. Basic Policy on the Handling of Personal Information

• When acquiring personal information, the Company will specify the purpose of use as clearly as possible and collect only the information necessary to achieve that purpose.
• When obtaining personal information directly from individuals in writing, the Company will inform them of:
  - The Company’s name and contact details
  - The purpose of use of their personal information
• Personal information will be used only within the scope of the agreed purpose of use. The Company will establish internal procedures to prevent unauthorized use beyond this scope.
• The Company will manage personal information appropriately and will not disclose it to third parties except in the following cases:
  - When consent has been obtained from the individual
  - When disclosure is necessary to contractors in order to perform services requested by the individual
  - When disclosure is required by applicable law or regulation
• The Company will take appropriate security measures—including maintaining IT systems, employee training, and internal audits—to prevent unauthorized access, loss, damage, alteration, or leakage of personal information.
• The Company will implement comprehensive security controls to ensure the accuracy and safety of personal information.
• When outsourcing personal information processing, the Company will execute contracts obligating the service provider to maintain confidentiality and prohibit third-party disclosures, ensuring proper supervision.
• Requests or inquiries regarding retained personal information will be handled promptly through the Company’s contact point.
• The Company complies with all relevant laws and regulations in Japan and Hong Kong, and will continuously review and improve this policy.
• This Privacy Policy may be updated periodically. Significant changes will be announced on the Company’s official website with the revised version.

2. Handling of Personal Information

Personal information acquired by the Company will be used only within the following scope and purposes.
Categories of personal information handled:
- Information related to recruitment and executive search services
- Business partner and client information
- Job applicant information

3.Purpose of Use of Personal Information

Personal information collected from individuals will be used for the following purposes:
- Providing recruitment, executive search, and HR advisory services
- Responding to inquiries, requests for information, or participation in events
- Communicating via email, telephone, or other business correspondence
- If the intended purpose differs from the above, the Company will obtain consent from the individual or publicly disclose the new purpose before use.

4. Requests for Disclosure and Related Procedures

• The Company will respond without delay to any requests for disclosure, correction, addition, deletion, suspension of use, erasure, restriction of third-party provision, or notification of purpose of use (collectively “disclosure requests”).
• Upon receiving a disclosure request, the Company will verify the requester’s identity before taking action.
• Identity verification may be conducted by:
  • 3.1. Returning a call to the registered phone number
  • 3.2. Sending an email to the registered address and requesting confirmation
  • 3.3. Verifying name, address, phone number, and date of birth
• If represented by an agent, the agent must present valid identification (passport or driver’s license) and a power of attorney when visiting the Company.
• After verification, the Company will send a “Personal Information Disclosure Request Form.” Upon receipt of the completed form, the Company will respond promptly by phone or written notification.
• No handling fees are charged for such requests.

5.Contact Information

Email: info@mizuhiki.co